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Best Practices for Power Apps

Updated: Mar 18

Power Apps

While Power Apps is included in most Microsoft 365 subscriptions, some customers may be unaware of using it. Learn about Power Apps recommended practices and how to get started.

Microsoft 365 offers various ways for Power Apps to connect to and interact with the material, including Microsoft Lists, SharePoint webpages, InfoPath forms and D365. However, to integrate Power Apps, content managers must follow best practices to provide the best end-user experience and establish cost-effective and efficient ways for users to interact with enterprise content.

Unlike other software and application development platforms, Power Apps allows corporate users to create mobile apps using a web-based designer with 0 lines of code. This encourages corporate users and developers to utilize custom apps to solve business challenges.

Associations may easily create these apps using the Power Apps design platform, using hardware features such as cameras, GPS, and touch capabilities accessible on mobile devices, tablets, and PCs.

With these best practices for Power Apps development, housing associations may benefit their business and encourage end customers to use them.

Understand end-users and their requirements.

Determine which business problems the app should address. If you're just getting started, this should be a straightforward process that can improve the way your colleagues operate while also being delivered rapidly. Determine the overall interactions that the end-user anticipates. Set explicit expectations about the app's performance, the target audience, and the desired outcomes by capturing this information in a requirements document/user story.

Don't make the same mistakes twice.

Before creating a new Power Apps service, developers must first establish whether the Housing Association currently has an app with similar features. Another app that performs equivalent or more functions than the potential Power Apps service should be used.

Understand the capabilities and limitations of Power Apps.

Power Apps has a lot of features for dealing with data. Generating, reading, updating, and removing data includes linking different data sources such as SQL databases, SharePoint lists, and other online data repositories. Using the platform, developers can also interface with and capture data from the hardware, such as GPS coordinates and photographs taken with the device's camera.

Despite Power Apps' flexibility, you must ensure it will resolve your colleagues' challenges. Microsoft updates and improves functionality frequently; thus, this must be evaluated regularly.

Develop Power Apps services per SDLC guidelines.

To design successful apps, the app team should follow the best practices and stages described in the software development life cycle (SDLC) standards. SDLC entails several steps that must be followed to ensure a successful app design and development, including the following:

  • study of the app's business requirements;

  • preparation, testing, and implementation; and

  • The architecture, design, and development of Power Apps.

Before designing and implementing, figure out what license requirements you'll need.

It would be best to think about the licensing model for Power Apps. While Power Apps is included in most Microsoft 365 plans, connecting to complex data sources like an on-premises SQL database, Salesforce, or Microsoft Dynamics requires Power Apps' premium plans.

Keep an eye on the Power Apps roadmap at all times.

Given the rapid pace of development in many Microsoft online services, the vendor will continue to add new features and functionality to Power Apps over time. These capabilities may provide organizations with extra options for addressing problems within the platform. To stay current on what's coming up in the platform, go to the Microsoft 365 roadmap and filter by Power Apps.


PowerApps is a coding-free platform that allows you to create fully functional mobile apps to meet your business's demands. Microsoft 365 services, such as Power Automate, SharePoint, Power BI, and Exchange Online, can interact and integrate with Power Apps.

Additionally, Power Apps can assist firms looking to implement AI components. Thanks to AI capabilities, content managers no longer need software engineers to construct, design and launch their desired apps and services.

Despite PowerApps' attractiveness, developers and content managers may be concerned about security and design best practices. This can lead to long-term difficulties, data leakage hazards, and non-standard UI design approaches. Content managers must review and vet all PowerApps best practices to complete a successful PowerApps project.


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