Companies are seeking ways to incorporate IT service into overall business demands as technology becomes increasingly important to practically every firm. IT Service Management enables enterprises to create structure around the IT service lifecycle, from creation to management and maintenance.
Technology now plays a major role in businesses than it ever has, and it's just getting bigger. If IT is not properly managed, it can have a significant negative impact on the bottom line, which can only get worse if left neglected. ITSM is a tried-and-true method for managing and delivering the IT services that keep businesses running efficiently. While management without ITSM is conceivable, it is difficult to deliver consistently and effectively, and this will only get more difficult as IT companies' influence and demand grow.
Get your ITIL 4 Foundation training now with RM400 off! Get this discount exclusively from GemRain!
ITSM enables IT companies to do things like:
Standardize processes - Maintaining consistency becomes more important—and more difficult—as IT teams grow. Inconsistent practices and standards can lead to organizational confusion and strife. ITSM establishes a consistent method that an entire business may follow, eliminating guesswork and individual decision-making in IT service management.
Streamline simple tasks - Simple and common issues (such as password reset requests and sending ticket status updates) are critical, yet they can take a long time to resolve. IT professionals can focus on more vital issues and business activities by creating an IT self-service portal (a frequent feature of ITSM).
Make data-driven decisions - Real insights and data about your organization will come from well-implemented ITSM solutions. This data may be compiled and evaluated, allowing businesses to make more informed decisions and adjustments based on real, quantifiable requirements.
With the emergence of ITSM as a service, implementing ITSM has never been easier. These solutions enable businesses to adopt robust, tried-and-true service management tools, such as self-help libraries, ticketing systems, and other popular apps and features.
ITSM Definition
IT service management (ITSM) is a set of rules, processes, and procedures for implementing, improving, and supporting customer-focused IT services. ITSM, unlike other IT management methods that focus on hardware, network, or systems, attempts to continuously enhance IT customer service in line with business objectives.
ITSM is a broad term that refers to a variety of IT management frameworks that can be applied to both centralized and decentralized systems. The ITSM field encompasses several frameworks tailored to certain industries, such as healthcare, government, or technology. Instead of thinking of IT as a department that handles technology, businesses that use ITSM think of it as a service that focuses on delivering meaningful services to consumers.
What Is an ITSM Tool?
Many ITSM solutions and tools have evolved to help firms efficiently implement ITSM by streamlining service delivery, transparency, and communication. ITSM tools are workflow management systems with characteristics that are extremely useful to IT teams at their core. While some stand-alone solutions, such as help desk systems and knowledge centers, satisfy components of ISTM, they aren't complete solutions, leaving teams to put together a holistic strategy.
With this in mind, strong ITSM systems, sometimes known as ITSM suites, frequently incorporate capabilities like:
Help desk/service desk tools
Centralized ticket management
Incident and problem management
IT asset management
Self-help portals and knowledge centers for end-users
License management
Metrics and analytics
The most effective solutions also feature streamlined change management and configuration management to improve the workflow management characteristics of ITSM systems.
What Does ITSM Do For Your Business?
ITSM provides several frameworks for companies to use when developing management standards for IT services and customer service processes. Quality management, software engineering, change management, information security management, and major management framework standards such as ISO 9000, ITIL, and ISO/IEC are all covered.
It's not so much what ITSM can accomplish as it is what organizations can do with the frameworks that exist within ITSM. They're made to help service-oriented IT departments gain structure and organization by connecting IT goals with business objectives. It is used as a roadmap to assist firms in efficiently aligning IT and business goals, particularly for customer-focused businesses. If your firm has already adopted change management, you're well on your way to establishing an ITSM environment, which focuses on process, service, product, and software improvement and growth.
ITSM Service Desk
The service desk, as defined in the ITIL manual, is one of the key disciplines that fall under ITSM. ITIL considers service desks to be a single point of contact (SPOC) that can help an organization or business unit communicate more effectively. Users and customers can contact well-trained professionals at service desks to manage difficulties in an organized and coordinated manner.
The service desk is seen as a fundamental IT function in ITSM since it serves as a single point of contact for users, IT personnel, customers, and IT goals. A central hub for incident tickets, service requests, queries, internal issues, client and customer care, and more is an IT service desk, call centre, or help desk. As a result, the ITSM discipline and the ITIL framework place a strong emphasis on it.
ITSM vs ITIL
ITSM and ITIL are not the same things, although they are frequently used interchangeably. ITIL is one of the most popular frameworks within the ITSM discipline, and it has influenced and inspired other ITSM frameworks. ITSM can be aided by the ITIL approach, which is designed to assist enterprises in implementing ITSM.
The ITIL 4 framework, an enhanced version of ITIL v3 introduced earlier in 2019, is quite adaptable to several corporate needs. Businesses can pick and choose which operational processes are most important to their objectives. IT as a service is extensively stressed in the ITIL v3 and revised ITIL 4 frameworks, and it's woven into the core of ITSM as a result. It's less about ITSM vs. ITIL and more about how ITIL helps firms accept and implement efficient service management.
ITSM Frameworks
Although ITIL is the most widely used ITSM framework, firms can employ a variety of alternative ITSM frameworks. Some of these frameworks are tailored to certain industries or business requirements, such as healthcare, government, and telecommunications. If your company has technology requirements that are special to your industry, you should look for a framework that addresses your specific issues.
Let’s take look at the most popular ITSM frameworks and processes:
IT Infrastructure Library 4 (ITIL 4): A framework of best practices for delivering IT services.
COBIT (Control Objectives for information and Related Technologies): This governance framework was created by the IT Governance Institute and the Information Systems Audit and Control Association (ISACA) and complements ITIL for IT governance. The focus of COBIT is on the quality, control, and reliability of information systems.
FitSM: A simplified, streamlined service management framework typically aligned with ISO/IEC 20000.
Business Process Framework (eTOM): Business operations framework specifically for telecommunications service providers.
ISO/IEC 20000: Considered the international standard for IT service management and delivery
Six Sigma: Introduced in 1986 by Motorola, six sigma focuses on process improvement. Statistics are used to measure the quality and capabilities of processes and eliminate defects.
MOF (Microsoft Operations Framework): A compilation of 23 documents that guide businesses through the entire lifecycle of an IT service, including creation, implementation and cost-effective management with an emphasis on Microsoft technologies
TOGAF (The Open Group Architecture Framework): created and managed by The Open Group as a way to provide businesses with structure when implementing technology, with a focus on software and include the Architecture Development Method for managing the lifecycle of architecture using repeatable processes.
10 Keys Of ITSM Processes
IT has always had processes that were technology-specific, but ITSM adjusts the vocabulary used to describe these IT processes to be less IT-specific to combine IT goals with business goals. This contributes to the perception that service-IT is at the heart of the company.
Process Focus: Shifting IT from focusing on technology to thinking about processes on a business-level
Business perspective: Thinking on full-scale company demands rather than IT-specific needs
Prevention: Viewed as “firefighting” in IT, but addressed as preventative on the business side
Distributed, sourced: A shift away from traditional centralized IT, where everything is done in-house
Proactive: Shifting IT practices to a proactive, rather than reactive, strategy
Service orientation: Shifting from traditional “operational specific” IT initiatives to a focus on customer and client service
Customers: Viewing users as customers
Integrated, enterprise-wide: Shifting from a siloed IT department to a department with less isolation
Repeatable, accountable: Creating structure instead of “ad hoc” practices by standardizing processes
Formal best practices: To ensure that everyone is on the same page, protocols should be established rather than working off of informal policies.
Every member of your organization is a potential stakeholder in your purchase decision. Executives, senior managers, employees, and consumers are all end users of IT service management. IT technicians to ITIL process owners, such as change managers and problem managers, tool administrators, project managers, and the project management team are among the people who use IT service management systems for service delivery.
With this in mind, consider investing in a service management platform that allows your service desk workers to offer a more professional image to the company, and you'll reap the following benefits:
Gain a competitive advantage by remaining nimble and scaling for future expansion.
Interconnecting IT and non-IT services across the firm will improve visibility.
To relieve the load on IT staff, simplify and standardise processes.
Automate manual operations to save time and money.
Reduce the quantity and intensity of incidents and problems to increase productivity.
With accurate and consistent tracking and management, you can lower your risk.