top of page

Power Automate Flows Explained

Updated: Jul 12, 2022

GemRain Consulting

Automated procedures and activities are used in modern-day enterprises to get work done more quickly. Based on our experience with Microsoft Power Automate, we have realized that this excellent product has a lot of benefits for your organization. Flow has been rebranded as "Microsoft Power Automate" under the Microsoft Power Platform product suite. Additionally, Power Automate guarantees that your company's productivity is increased by managing a wide range of business procedures. Automating various processes and activities is easy with Power Automate. What kinds of automatons are there? Let's have a look!

Microsoft Power Automate allows you to design three types of flows:

  • Cloud flows

  • Desktop flows

  • Business process flows

There are 3 distinct sub-types of cloud flows as well: Automated flows, Instant flows, and Scheduled flows.

Automated Flow Characteristics

When an email is received or your firm is highlighted on a social media network, an Automated flow is triggered. There are a variety of connectors available for connecting your accounts to cloud and on-premises resources.

Instant Flow Characteristics

Automating a process with a single click is easy using instant flows. Automate chores and processes on your desktop and mobile devices with Instant flow. An example of an Instant flow in action is when notifications are issued to your whole team with a single click from your mobile device. Typical instances of actions that may be triggered by Instant flows include moving forward with an approval procedure and taking actions in Teams and SharePoint.

Scheduled Flow Characteristics

A Scheduled flow can help you be more productive by automating actions that must be completed on a regular basis. For example, uploading data to SharePoint or any other database at the end of each day may be planned for automation with the aid of Scheduled flows.

Desktop Flows

Power Automate Desktop's desktop flows are used to automate desktop and online processes. The Windows recorder (V1) and the Selenium IDE are the other two methods for creating desktop flows.

Microsoft Flow has been replaced by Power Automate, and the original RPA flows are named UI flows and again, renamed to today’s Desktop flows. All robotic process automation workloads can be achieved using desktop flows, which records actions and tasks and then run them repeatedly to accomplish repetitive feats in your organization. It is quite similar in concept to macros in Excel.

Business Process Flows

Business process flows are perfect for simplifying activities and procedures for your firm. Using these processes, you can ensure that everyone completes specified duties in the same way, with the same amount of consistency in their data input. You may rest certain that all staff are handling client procedures uniformly thanks to a well-designed Business Process Flow. This flow helps you to establish the right path for numerous business operations and workflows. Depending on the designated security roles, it can be further adjusted.

On top of all the various types of flows available in Power Automate, there is constant curiosity about an Instant flow, a.k.a. Button flows (in Power Automate mobile). Watch the video clip below taken from Gerald’s “Power Apps and Power Automate Fundamental Track” training.


You may look at our Custom-Developed Course (CDC). These are courses that our Master Trainer developed throughout his years of experience in training the official Microsoft courseware. He had compiled all questions and feedback commonly asked in all of his different pieces of training and crafted this 100% hands-on style workshop series. This ensures all attendees share the same real-world experiences that our Master Trainer evangelized all these years. Most of our clients thoroughly enjoyed this variety of training and had broadly endorsed them. Our CDC courses are conducted in a workshop format, which is training based entirely on instructor-led hands-on driven classes. Our trainers thoroughly guide and perform hands-on lab exercises with the attendees to give them the maximum learning experience possible.

If you have any questions regarding the training, please don't hesitate to contact us directly at


How often can a Power Automate flow execute?

How long can Power Automate's flow run?

How many email messages can be sent with Power Automate?


bottom of page